Home » Council » Meetings and Agendas

Council meetings are held the first and third Tuesday of each month starting at 5:00 p.m. in the Council Chambers of the Municipal Building, 894 South Street, Warsaw. Please note that there are no meetings in July and only one meeting in August.

Individuals who submit letters and other information to Council should be aware that any personal information contained within their communications may become part of the public record and may be made available to the public through the Council Agenda process.

Please note that the public and media must refer to the Official Council Minutes, to verify Council’s decisions on all matters, as the recommendations and reports can differ from the decisions made at the Council meeting, please contact Crystal McMillan, Clerk or Martina Chait-Hartwig, Deputy Clerk, if you require documents in alternative formats.

Please note that the copies of reports and agenda materials held at the Township office are considered the true copy and the public and media should contact Crystal McMillan, Clerk, if there are questions.

For further information with respect to Council meetings or to schedule a delegation please contact:

Crystal McMillan, Clerk/Planning Coordinator
Phone: 705-652-8392 Ext. 205
Email: Crystal McMillan

Martina Chait-Hartwig – Deputy Clerk
Phone: (705) 652-8392 Ext. 210
Email: Martina Chait-Hartwig

Delegation Request Form (pdf – 221KB)

2019 Regular Council Meeting Schedule (pdf – 104KB)

2020 Regular Council Meeting Schedule (pdf – 105KB)


Agenda for a Special Meeting of Council (pdf – 73KB)
Thursday, November 21, 2019 at 5:00 p.m.
Council Chambers

The purpose of the meeting is to receive input on the fees for
The Township’s sewage re-inspection program

1. Call to order

2. Disclosure of Pecuniary Interest

3. Delegations, Petitions or Presentations:

Public Meeting – Township’s sewage re-inspection program

Brain Brian Fawcett, Chief Building Official – Recommendation on cost recovery for sewage re-inspection (pdf – 76KB)

4. Confirming By-law (pdf – 41KB)

5. Adjournment


Agenda for Douro-Dummer Historical Committee Meeting (pdf – 54KB)
Public Library – November 21, 2019 at 7:00 pm

1. Budget – will there be enough to retain Weity Hammersma in order to complete the Limestone Kiln.

2. Log building book covers and reprinting – ideas for the cover of reprints

3. Amie Brock – information from Scott Wooten and or Ray Northey and will they purchase the old logs on the other barns at the park? Amount?

4. At last meeting we sent a proposed budget of $9350 – did he pass Council – update Shelagh?

5. Next meeting will be our Christmas meeting and will be held December 12, 2019 at 7:00


Committee of Adjustment Agenda (pdf – 53KB)
Friday, November 22, 2019 at 9:00 a.m.
in Council Chambers of the Municipal Building

1. Call to Order by Chair

2. Disclosure of any Pecuniary Interest

3. Approval of Minutes from October 25, 2019 (pdf – 59KB)

4.Minor Variance Applications:

a) Minor Variance – A-10-19 – David Gibson
Con. 7, PT Lot 33, RP45R-7574 Parts 2, 3 & 4
1134 Little Duck Pond Road
Dummer Ward, Roll No. 020-005-76005

Purpose of Application:
The owner would like to build a shed on the subject property. To permit the shed in the proposed location, a variance is requested to reduce the setback from a private road from 15m to 0.00m; as shown on the Plan of Survey prepared by JBF Surveyors, Ontario Land Surveyor, dated October 7, 2019 (pdf – 2MB)

Staff Report (pdf – 58KB)
Comments (pdf – 100KB)
Comments (pdf – 459KB)
Notice with Sketch (pdf – 3MB)
Application (pdf – 2MB)

b) Minor Variance – A-13-19 – James and Sarah Campbell
Agent: Holly Richard-Conley, Black Point Construction Services
Location: CON 1 PT LOT 28, Plan 26 Lot 3
996 Birchcliff Drive
Douro Ward, Roll No. 010-001-03200

Purpose of Application:
The owners would like to build a detached garage and carport on the subject property. To permit the garage and carport in the proposed location, variances are requested to reduce the setback to the private road from 15 metres to 7.62m and to increase the lot coverage for accessory structures from 5% to 10.7%; as shown on the Site Plan prepared by Elliott and Parr (Peterborough) Ltd., Ontario Land Surveyor, dated October 10, 2019.

Staff Report (pdf – 59KB)
Notice with Sketch (pdf – 3MB)
Site Plan (pdf – 569KB)

5. Next regular meeting date – To be Discussed

6. Adjournment


Planning Committee Agenda (pdf – 43KB)
Friday, November 22, 2019 at 9:30 a.m.
to be held in the Council Chambers of the Municipal Building

1. Call to Order by Chair

2. Disclosure of any Pecuniary Interest

3. Approval of Minutes from October 25, 2019 (pdf – 57KB)

4. Severance Proposal:

Severance Proposal – Jack and Mary Holland
Lot 7, Concession 7,
513 & 563 Douro Seventh Line Road, Douro Ward
Roll No.: 010-003-11800
Purpose of the proposal: Creation of One New Lot

Severance Report (pdf – 55KB)
Comments (pdf – 15KB)
Email (pdf – 1MB)
Preliminary Severance Review (pdf – 982KB)

5. Next meeting date – To be Discussed (if needed)

6. Adjournment