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Council meetings are held the first and third Tuesday of each month starting at 5:00 p.m. in the Council Chambers of the Municipal Building, 894 South Street, Warsaw. Please note that there are no meetings in July and only one meeting in August.

Individuals who submit letters and other information to Council should be aware that any personal information contained within their communications may become part of the public record and may be made available to the public through the Council Agenda process.

Please note that the public and media must refer to the Official Council Minutes, to verify Council’s decisions on all matters, as the recommendations and reports can differ from the decisions made at the Council meeting, please contact Crystal McMillan, Clerk or Martina Chait-Hartwig, Deputy Clerk, if you require documents in alternative formats.

Please note that the copies of reports and agenda materials held at the Township office are considered the true copy and the public and media should contact Crystal McMillan, Clerk, if there are questions.

For further information with respect to Council meetings or to schedule a delegation please contact:

Crystal McMillan, Clerk/Planning Coordinator
Phone: 705-652-8392 Ext. 205
Email: Crystal McMillan

Martina Chait-Hartwig – Deputy Clerk
Phone: (705) 652-8392 Ext. 210
Email: Martina Chait-Hartwig

Delegation Request Form (pdf – 221KB)

2018 Regular Council Meeting Schedule (pdf – 105KB)
2019 Regular Council Meeting Schedule (pdf – 104KB)

Agenda – Special Meeting – December 17, 2018
Monday, December 17, 2018 at 9:00 p.m.
Town Hall

1) Call to order

2) Disclosure of Pecuniary Interest

3) Delegations, Petitions or Presentations:
9:00 a.m. – Council Orientation Training Session (111KB)

4) Adjournment

Agenda – Special Meeting – December 18, 2018 (pdf – 173KB)
Tuesday, December 18, 2018 at 4:00 p.m.
Council Chambers in the Municipal Office

1. Call to order

2. Disclosure of Pecuniary Interest

3. Delegations, Petitions or Presentations:

4:00 p.m. – Darlene Heffernan, Treasurer – Draft Budget Presentation – A presentation of the draft Capital Budget for 2019 (pdf – 2MB)

4. Adjournment

Agenda – Council Meeting – December 18, 2018 (pdf – 146KB)
Tuesday, December 18, 2018 at 5:00 p.m.
Council Chambers in the Municipal Building

Please note, that Council may, by general consensus, change the order of the agenda, without prior notification, in order to expedite the efficiency of conducting business

All Cell Phones and other electronic Recording Devices must be turned off or removed from the Council Chambers prior to the commencement of the meeting.
A request to use any such device may be considered by Council.

1. Moment of Silent Reflection

2. Disclosure of Pecuniary Interest

3. Adoption of Agenda – December 18, 2018

4. Adoption of Minutes: – Inaugural Meeting – December 4, 2018 (pdf – 117KB)

5. Business arising out of previous minutes:

6. Delegations, Petitions or Presentations:

5:00 Public Meeting – Proposed Zoning By-law Amendment (pdf – 88KB)
File: R-05-18 (Smith), Roll No. 020-003-07620
Plan 2, PT Mill Reserve, Part 1 on 45R-16463,
South Street
Township of Douro-Dummer, Former Township of Dummer

Catherine Maria Smith has applied to amend the existing zoning of a parcel of land in Plan 2, Part Mill Reserve, in the former Township of Dummer, (now the Dummer Ward of the Township of Douro-Dummer) in the County of Peterborough.

The land in question is currently zoned Hamlet Residential (HR) Zone. The effect of this by-law amendment is to rezone the parcel of land to a Special District Zone (S.D.) to allow for commercial uses and to recognize the deficient lot size and frontage.

5:00 Public Meeting – Proposed Zoning By-law Amendment (pdf – 91KB)
File: R-06-18 (Murray), Roll No. 020-005-77800
Island 44 PT Less RP 45R-869 Part 1
Retained Lot (Lot A): Parts 5, 6 & 7 on Plan 45R-16695
Severed Lot (Lot B): Parts 9 & 10 on Plan 45R-16695
1220 Island 44
Township of Douro-Dummer, Former Township of Dummer

Robert Gordon Scott Murray and family have applied to amend the existing zoning of two parcels of land on Island 44, in the former Township of Dummer, (now the Dummer Ward of the Township of Douro-Dummer) in the County of Peterborough.

The lands in question are currently zoned Island Residential (IR) Zone. The effect of this by-law amendment is to rezone the Retained Lot (Lot A) and the Severed Lot (Lot B) to Special District Zones to recognize the existing structures and to address the deficiencies in water yard setbacks.

This rezoning is being done in coordination with two Applications for Consent (Files B-127-17 & B-128-17) currently being processed by the Peterborough County Land Division Committee.

5:00 Public Meeting – Notice of Intention to Change Building Permit Fees charged in accordance with the Building Code Act 7(6) (pdf – 10KB)

The direct costs of administering and enforcing the Act by the Township for 2019 is anticipated to be approximately $172,601 while the indirect costs are anticipated to be $47,000, for a total of $219,601. Meanwhile the revenue for 2019 is not expected to exceed $172,601.

This fee increase is a nominal 2.2% increase from the 2018 fees, which is increased based on the Consumer Price Index increase.

The rationale for changing the fee is to match the increased costs of services for 2019.

5:05 Ken McGann – Concerns regarding Road Rehabilitation and O.P.P. Patrols (pdf – 26KB)

5:15 Weity Hamersma, Peterborough ATV Club – Request regarding ATV use in the Dummer Ward and converting the Interim ATV use By-law to a Permanent By-law (pdf – 141KB)

7. Other Business and Staff Reports:
a) Report to Council – Clean Brush at Transfer Station (pdf – 77KB)
b) Report to Council – T-03-2018 Signage Registry (pdf – 314KB)
c) Report to Council – Building Permit Fee Increase 2019 (pdf – 21KB)
d) Report to Council – Electronic Plans Review Pilot Project (pdf – 86KB)
e) Report to Council – Insurance Renewal (pdf – 1MB)
f) Report to Council – Committee Appointments

8. Committee Minutes and Other Reports:
a) Township of Douro-Dummer Public Library Board Meeting Minutes from October 9, 2018 (pdf – 206KB) and November 13, 2018 (pdf – 204KB)
b) Committee of Adjustment Meeting Minutes from October 26, 2018 (pdf – 131KB)
c) Planning Committee Meeting Minutes from November 23, 2018 (pdf – 112KB)
d) Township of Douro-Dummer Historical Committee Meeting Minutes from November 15, 2018 (pdf – 47KB)
e) County Official Plan – Technical Advisory Committee Meeting Minutes from November 26, 2018 (pdf – 198KB)

9. By-laws:
2018-66 – To assume a certain parcel into the Township Road System (Severance B-78-17, Parent Roll No. 020-002-02000, Turning Circle) (pdf – 244KB)

2018-67 – To assume certain parcels into the Township Road System (To assume parts into the Twelfth Line Road Dummer) (pdf – 15KB)

2018-68 – To amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law” (R-05-18 (Smith) Roll No. 020-003-07620) (pdf – 209KB)

2018-69 – To amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law” (R-06-18 (Murray) Roll No. 020-005-77800) (pdf – 223KB)

2018-70 – To amend By-law Number 2007-37, as amended, (A By-law respecting Construction, Demolition and Change of Use Permits) (Permit Fees 2019) (pdf – 158KB)

10. Correspondence – Action Items:
a) Otonabee Region Conservation Authority – Appointments to the Otonabee Region Conservation Authority (pdf – 25KB)
b) Town of Kearney – Resolution regarding Voters’ List for Municipal Elections (pdf – 64KB)
c) Environment Council for Clear, Stoney and White Lakes – Request for Township Representation on the Environment Council (pdf – 61KB)

11. Correspondence/Information Items:
a) Peterborough Public Health – Board of Health Meeting Minutes from November 14, 2018 (pdf – 173KB)
b) Ministry of Finance – New Cannabis Retail Model Information (pdf – 35KB)
c) Peterborough & the Kawarthas Economic Development – 2018 Third Quarter Report (pdf – 369KB)
d) Otonabee Region Conservation Authority – Proposed 2019 Operating and Capital Budget (pdf – 1MB)
e) AMO Watchfiles from November 29, 2018 and December 6, 2018 (pdf – 177KB)
f) Kawartha Chamber of Commerce & Tourism – Thank you Letter (pdf – 203KB)
g) Ministry of Municipal Affairs and Housing – Working Group regarding Municipal Reporting Requirements (pdf – 117KB)

12. Accounts: To November 15, 2018 (pdf – 63KB) and December 6, 2018 (pdf – 57KB)

13. Notices of Motion:
a) Request for Quote on Policing Services for the Township (Deputy Mayor Moher) (pdf – 97KB)
Whereas the Douro-Dummer police “calls for service” per capita factor remain near or at the lowest when compared to other Townships in Peterborough County.

And further that the current billing by OPP Policing for Douro-Dummer provides little financial recognition for our much lower level of “calls for service” than others in Peterborough County.

And further that Douro-Dummer geography touches an alternative Police service within the City of Peterborough.

And further when a policing quote was received from the Peterborough Police Service a number of years ago, the quote was much lower than the OPP. If this difference were to occur again, the savings could be a major source of much needed capital funding for roads, fire hall/roads building, library and parks and recreation improvements with less tax levy increase impact.

And further, that we as Council members are obligated to complete our due diligence to find the most efficient options at reasonable risk for the Douro-Dummer residents that we represent.

Be it resolved that our CAO ask the City of Peterborough and the Peterborough Police Service in writing if they would have an interest in providing a Policing quote for our Township for a four year or longer period.

14. New Business:
a) A request to schedule a date for Council to review and discuss items raised during the most recent Municipal election campaign

15. Closed Session: None

16. Rise from Closed Session with or without a Report:

17. Confirming By-law – By-law No. 2018-71 (pdf – 9KM)

18. Adjournment