Home » Council » Meetings And Agendas

Council meetings are held the first and third Tuesday of each month starting at 5:00 p.m. in the Council Chambers of the Municipal Building, 894 South Street, Warsaw. Please note that there are no meetings in July and only one meeting in August.

Individuals who submit letters and other information to Council should be aware that any personal information contained within their communications may become part of the public record and may be made available to the public through the Council Agenda process.

Please note that the public and media must refer to the Official Council Minutes, to verify Council’s decisions on all matters, as the recommendations and reports can differ from the decisions made at the Council meeting, please contact Crystal McMillan, Clerk or Martina Chait-Hartwig, Deputy Clerk, if you require documents in alternative formats.

Please note that the copies of reports and agenda materials held at the Township office are considered the true copy and the public and media should contact Crystal McMillan, Clerk, if there are questions.

For further information with respect to Council meetings or to schedule a delegation please contact:

Crystal McMillan, Clerk/Planning Coordinator
Phone: 705-652-8392 Ext. 205
Email: Crystal McMillan

Martina Chait-Hartwig – Deputy Clerk
Phone: (705) 652-8392 Ext. 210
Email: Martina Chait-Hartwig

Delegation Request Form (pdf – 221KB)

2018 Regular Council Meeting Schedule (pdf – 105KB)


Agenda – Committee of Adjustment Meeting – June 22, 2018 (pdf – 109KB)
Friday, June 22, 2018 at 9:00 a.m.
in Council Chambers of the Municipal Building

1. Call to Order by Chair

2. Disclosure of any Pecuniary Interest

3. Approval of Minutes from May 25, 2018 (pdf – 127KB)

4. Minor Variance Application:

a) Minor Variance – A-07-18 – Philip and Elisabeth Robinson
Agent: Holly Richards-Conley, Black Point Construction Services
Concession 11 Part Lot 32, RP 45R-404 Parts 2 to 4 RP 45R-3979 Part 10
3650 County Road 6
Dummer Ward, Roll No. 020-005-65001

Purpose of Application:
The owners would like to construct with a new attached wrap-around deck on the subject property. To permit the structure in the proposed location, variances are requested to reduce the water yard setback from 30 metres (98.4’’) to 14.02m (46’), 14.33m (47’) and 14.63m (48’); as shown on the Site Plan prepared by J. B. Fleguel Surveyors, Ontario Land Surveyor, dated May 25, 2018.

Report (pdf – 114KB)
Comments from ORCA (pdf – 190KB)
Notice (pdf – 954KB)
Application (pdf – 2MB)

5. Other Business:
a) Discussion – Planning Considerations for Minor Variances (pdf – 273KB)

6. Next regular meeting date – August 24, 2018 (If Needed)

7. Adjournment


Agenda – Planning Committee Meeting – June 22, 2018 (pdf – 100KB)
Friday, June 22, 2018 at 9:30 a.m.
to be held in the Council Chambers of the Municipal Building

1. Call to Order by Chair

2. Disclosure of any Pecuniary Interest

3. Approval of Minutes from May 25, 2018 (pdf – 110KB)

4. Severance Proposals:

Severance Proposal – Bill and Carol Bailey
Agent: Jim Bailey
Lot 5, Concession 4,
333 County Road 8, Douro Ward
Roll No.: 010-002-14700
Purpose of the proposal: Creation of Two New Lots

Severance Report (pdf – 110KB)
Comments (pdf – 15KB)
Preliminary Severance Review (pdf – 472KB)

Severance Proposal – Jack and Mary Holland
Lot 7, Concession 7,
513 & 563 Douro Seventh Line Road, Douro Ward
Roll No.: 010-003-11800
Purpose of the proposal: Creation of One New Lot

Severance Report (pdf – 118KB)
Comments (pdf – 15KB)
Preliminary Severance Review (pdf – 290KB)

5. Next meeting date – August 24, 2018 (if needed)

6. Adjournment


Agenda – Historical Committee Meeting  – June 21, 2018

1. Adoption of minutes of last meeting, held May 17, 2018.
Any errors or omissions?

2. Business Arising from the Minutes:
a. Hill plaque unveiling update.
b. Log book reprint photo taking.
c. Further thoughts on log buildings at park.

3. New Business:
a. Receiving Mike Towns’ Township materials into archives.
b. Secretary position vacancy.
c. Selection process for future memorial projects.

4. Adjournment

Next meeting will be held September 20 at 7:00 p.m.