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Council meetings are held the first and third Tuesday of each month starting at 5:00 p.m. in the Council Chambers of the Municipal Building, 894 South Street, Warsaw. Please note that there are no meetings in July and only one meeting in August.

Individuals who submit letters and other information to Council should be aware that any personal information contained within their communications may become part of the public record and may be made available to the public through the Council Agenda process.

Please note that the public and media must refer to the Official Council Minutes, to verify Council’s decisions on all matters, as the recommendations and reports can differ from the decisions made at the Council meeting, please contact Crystal McMillan, Clerk or Martina Chait-Hartwig, Deputy Clerk, if you require documents in alternative formats.

Please note that the copies of reports and agenda materials held at the Township office are considered the true copy and the public and media should contact Crystal McMillan, Clerk, if there are questions.

For further information with respect to Council meetings or to schedule a delegation please contact:

Crystal McMillan, Clerk/Planning Coordinator
Phone: 705-652-8392 Ext. 205
Email: Crystal McMillan

Martina Chait-Hartwig – Deputy Clerk
Phone: (705) 652-8392 Ext. 210
Email: Martina Chait-Hartwig

Delegation Request Form (pdf – 221KB)

2017 Regular Council Meeting Schedule (pdf-103 kB)

Agenda – Special Meeting – December 19, 2017 (pdf – 170KB)
Tuesday, December 19, 2017 at 3:30 p.m.
Council Chambers in the Municipal Office

1. Call to order

2. Disclosure of Pecuniary Interest

3. Delegations, Petitions or Presentations:
3:30 p.m. – Darlene Heffernan, Treasurer – Draft Budget Presentation (pdf – 2MB)
A presentation of the draft Operating and Capital Budget for 2018

4. Adjournment

Agenda – Council Meeting – December 19, 2017 (pdf – 143KB)
Tuesday, December 19, 2017 at 5:00 p.m.
Council Chambers in the Municipal Building

Please note, that Council may, by general consensus, change the order of the agenda, without prior notification, in order to expedite the efficiency of conducting business.

All Cell Phones and other electronic Recording Devices must be turned off or removed from the Council Chambers prior to the commencement of the meeting. A request to use any such device may be considered by Council.

1. Moment of Silent Reflection

2. Disclosure of Pecuniary Interest

3. Adoption of Agenda – December 19, 2017

4. Adoption of Minutes:
Special Meeting – December 4, 2017 (pdf – 111KB)
Special Meeting – December 5, 2017 (pdf – 107KB)
Regular Meeting – December 5, 2017 (pdf – 141KB)

5. Business arising out of previous minutes:

6. Delegations, Petitions or Presentations: None

7. Other Business and Staff Reports:
a) Report to Council – 2016 Financial Indicator Review (pdf – 186KB)
b) Report to Council – Investment Policy Update (pdf – 171KB)
c) Report to Council – Expansion of ON Naloxone Program( pdf – 27KB)
d) Report to Council – Application for Rezoning (File: R-14-17, Hamilton, Roll No. 020-004-23600) (pdf – 540KB)
e) Report to Council – Automotive Flea Market and Car Show Financial Report (pdf – 119KB)

8. Committee Minutes and Other Reports: None

9. By-laws:
2017-65 – A By-law to assume a certain parcel into the Township Road System (Severance B-50-17) (Parent Roll No.: 020-002-09900) (pdf – 68KB)

10. Correspondence – Action Items:
a) City of Clarence-Rockland – Resolution regarding Bill 160, Strengthening Quality and Accountability for Patients Act, 2017 (pdf – 102KB)
b) Ministry of Municipal Affairs – Public Consultation regarding Water Resources in Greater Golden Horseshoe (GGH) (pdf – 220KB)

11. Correspondence/Information Items:
a) MicroAge Report for November 2017 (pdf – 184KB)
b) AMO Watchfiles for December 7, 2017 (pdf – 147KB)
c) Peterborough Examiner – Article regarding Sustainable Peterborough (pdf – 413KB)
d) Ernie Hardeman, MPP Oxford – A letter regarding support for an extension of a two-way radio exemption for public utilities employees (pdf – 278KB)
e) PurEnergy – PowerPoint Presentation regarding Kawartha RNG – Organic Waste Diversion Project for Municipalities (pdf – 2MB)
f) Report on Canada 150 Events in the Township of Douro-Dummer (pdf – 176KB)

12. Accounts: None

13. Notices of Motion:
a) Bag Tag Program for Seasonal Residents (Deputy Mayor Moher)
Whereas residents with a mailing address beyond Douro-Dummer Township annually receive a 20 bag voucher for free drop off of waste at the transfer station;

And further that a number of these residents actually reside in Douro-Dummer and take advantage of the weekly township curbside pickup;

And whereas we need to continue to do everything possible to reduce the waste going to landfill;

Be it resolved that staff do whatever is reasonably necessary to review the list of residents receiving the annual 20 bag waste voucher and for staff to make such recommendations such as:

• Eliminate those residents now living in the township from receiving annual future 20 bag vouchers.
• Eliminate the voucher program in total except for resident owners located on islands.
• Eliminate the program in total

14. New Business:

15. Closed Session: None

16. Confirming By-law – By-law No. 2017-66 (pdf – 97KB)

17. Adjournment